POSITION SUMMARY 
You are responsible for the general operations as a Project Manager for SPMD with the objective of ensuring all projects you are lead on are delivered within the agreed scope, time, cost and quality. You have been provided a “playbook” which gives you a rundown of who our clients are, our vendors, and a basic overview of how we process jobs from start to finish. You play a crucial role in communicating project status to internal departments, clients, and external partners and vendors.

Position Responsibilities as Project Manager include the following:

• Follow company procedures for obtaining design, estimating, and engineering requirements per project 
• Budgetary accountability for the profitability of projects you are leading
• Quote requests to vendors
• Type up quotes to send to clients, ensuring all information is accurate and pricing is correct
• Type up PO’s to vendors/sending in appropriate information & artwork to get job into production
• Ensure all PO’s received from clients are correct and match the current Estimate in our system
• Tracking jobs once in production, ensuring all parties are up to date and all information has been communicated to all parties
• Advise and escalate alerts of due dates, errors and/or changes that would cause delay or potential customer dissatisfaction
• Ensure and assist the build process with shop operations (sourcing, materials, purchasing, calendar, reporting etc.)
• Work closely with internal departments (Project Management, Design, Shop & Accounting) to ensure expectations are met to SPMD’s and the client’s standards and job success.
• Supporting Project Coordinators, facilitating approval for project management deliverables and managing project management processes
• Communicate expectations on each project for schedule and deliverables with assigned team 
• When working with outside Installers, you are to ensure the approved SPMD Installer Packet is sent to the Installer and sent back to us fully completed with all necessary paperwork before issuing a PO
• Follow company procedures for obtaining and maintaining current COI’s from installers at all times and filing them in the SPMD Installer Binder and electronically filing them. A PO can not be issued to an installer until we have checked that there is a current COI on file
• Assist in the coordination of shipping, obtain shipping quotes and creating shipper requests
• Sending clients tracking information when applicable 
• Coordinate design and production turn over’s within respective departments
• Coordinate and manage distribution needs while maintaining communication with internal departments on a regular basis
• Prepare, manage, and update data base daily, in accordance with company guidelines – ensure Project & Invoicing Checklist is up to date at all times
• Enter projects, materials, items, and other coordinating info into the database system
• Ensure all jobs put into production for the week have had sales orders created
• Ensure all receipts for jobs you are leading are sent to accounting every Thursday
• For all jobs with clients that are Due on Receipt and/or 50% deposit – jobs need to be invoiced, and payment received prior to the job being released to the client or production started – whichever is applicable. If for any reason this is not possible, it needs to be discussed and approved by Sean and/or Natalie Madden
• Close out job within 24 hours of completion (shipped, delivered, installed) that you are responsible and/or lead on
  • Double-check Project & Invoicing Checklist for complete accuracy
  • Confirm that the approved quote has been updated with all final and accurate pricing 
  • Confirm that all PO’s have been updated with all final and accurate pricing
  • Sending in job to be invoiced to accounting

Skills & Expectations as a Project Manager: 

• Maintain a positive attitude with the team, no matter the size or challenge of a project. Lead by example
• Be a strong mentor and advisory role, and provide ongoing training to Project Coordinators.
• Strong leadership skills – approachable, personable, and calm under pressure
• Maintain a high level of professional decorum at all times while representing the company with internal staff, vendors/partners, and clients
• Solution Focused
• Process Driven
• Stickler on the details
• Strong analytical and problem-solving capabilities
• Positive attitude, a ‘can-do’ style, and stellar work ethic
• Strong leadership skills
• Experience working with vendors
• A proven track record of successfully contributing to multiple projects in some capacity
• Basic knowledge of the project development stages and processes within a creative or build environment 
• Amazing attention to detail (self-proofing), despite tight deadlines
• Strong ability to adapt in a changing environment with the ability to multitask, effectively deal with ambiguity, and proactively ensure that progress and results are constant
• Ability to work independently and also build strong relationships with cross-functional teams
• Strong interpersonal communication skills and problem-solving skills
• Clear thinking with excellent communication skills
• You will be executing special assignments and tasks under only general supervision
• You will be primarily engaged in work requiring the use of discretion and independent judgment with respect to matters of significance

To apply, please send your resume to hr@spm-design.com with the subject line: Project Manager, Your Name